Web Portal Account Policies and Procedures

Date of Original Implementation: August, 2011

Date of Last Revision: October 2011

MyCC Web Portal Accounts (http://mycc.cambridgecollege.edu)

The MyCC portal is where students and faculty can access Cambridge College information. The academic calendar, course search, degree and programs offered can be viewed through the portal.

Enrolled students can log into MyCC with their own user ID and password to register for courses each term, and view their personal information, such as their academic record, student account, course schedule and syllabi.

Faculty can log into MyCC with their own user ID and password to view courses being taught by term, and view all students enrolled in that course. Faculty will be able to enter grades on-line and e-mail students through the portal.

Staff who does not have full access to Jenzabar on their office computer would be able to log into MyCC with their own user ID and password to view student data that is appropriate for the responsibilities and duties of the employee.

Creation of MyCC Web Portal Accounts

Students—When a new applicant becomes accepted and rolled into the Registration module, a MyCC account will be created automatically, and the user ID and password (PIN) will be submitted to the student in a letter.

Faculty—When a new faculty member joins Cambridge College, a MyCC user ID and password will be created by the system, and an e-mail will be sent to the faculty member’s Cambridge College e-mail account.

Cancellation of MyCC Web Portal Accounts

Faculty—The Office of Human Resources will notify the Office of Student Information Systems and User Services of all terminations, leaves of absences and resignations as far in advance as possible. The Office of Student Information Systems and User Services will need the existing faculty member’s name and Jenzabar ID to disable the web portal account. Adjunct Faculty accounts would be disabled once they no longer teach at Cambridge College for two or more semesters.

Student—The Registrar’s Office will notify the Office of Student Information Systems and User Services of any students who have had no activity on their accounts for two terms, excluding withdrawals and leaves of absence, then disable the students’ Tel_Web_Group so that the students cannot register for courses.

Individuals Responsible for Revision and Implementation: Provost, Dean of Enrollment Management, Director of Admissions, Registrar, Director of Student Information Systems & User Services.